Automatically Generated Patient ID

Modified on Mon, 22 Jan 2024 at 02:51 PM

When adding a new patient, the system automatically generates a unique numeric patient ID for identification purposes.

It's important to note that this patient ID is not incremental in relation to your study. Therefore, it cannot be utilized for sequential counting (e.g., 001, 002, 003).

Despite its non-incremental nature, you can leverage this numeric patient ID to establish a pseudonymization matching table.

To manage patient information effectively, consider maintaining a dedicated spreadsheet file on your computer. Include the automatically generated numeric patient ID alongside the corresponding patient identities.

Patient IDFirst nameLast name

Locating the Numeric Patient ID?

To view the numeric ID, follow these steps to add it to the patient summary:

  1. Open any patient form
  2. At the top of the form, next to the initials of the patient, click on "+ Add variables here"
  3. Add the variable "Numeric ID"
  4. Close the window

After completing the above steps, the Numeric Patient ID will be visible at the top of the page, alongside the patient initials. Refer to the provided screenshot for an example: "278271."

Important Information on Best Practices and Regulations

It's important to note that best practices and regulatory requirements for patient identification may vary depending on your country and the specific type of study. Always ensure compliance with local regulations to maintain the highest standards in your clinical research activities. If you have questions about the specific requirements applicable to your study, consider consulting relevant authorities or seeking guidance from your institutional review board (IRB).

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